Community Association Management
Our role as community Association managers is to administer the policies and procedures as set forth by your governing documents, and the guidelines as established by the Board of Directors. Our goal is to ensure that your association is financially sustainable, while meeting the needs of the Association members. We do this thorugh clear and consistent communication, ensuring owners understand their responsibilities in the community, and working directly with owners and vendor partners to achieve the long-term goals of the Board of Directors.
Our Community Association Services
Account Services
- Homeowner Fee Administration Including Late Notices And Collections/Lien Filing Liaison
- Other Account Receivable Administration (Compliance Fees, Rents, Etc., As Applicable)
- Accounts Payable Administration To Include Payable Run Twice Monthly
- Preparation And Distribution Of Monthly Financial Statements
- Annual Operating Budget Preparation For Approval By Board
- Review/Audit Liaison And Administration
- Tax Preparer Liaison And Administration
- 1099 Preparation
- Bank Account Maintenance
General Management
Facilities & Asset Management Services
- Maintenance Work Order Receiving And Administration
- Vendor Scheduling
- Preventive Maintenance Plan Management, Including Scheduling And Administration Of Preventive Maintenance Contracts
- Capital Maintenance Plan Management, Includes Scheduling And Administration Of Capital Repair And Improvement Tasks, As Well As Preparation Of Capital Improvement Budget Each Year
- Prepare 1099s Each Year Vendors
- Site Visits For Maintenance Review
- Emergency Maintenance Administration
- Perform Compliance Site Visits In Accordance With Association Policies And Rules
- Prepare Compliance Letters For Timely Distribution
- Track Violations And Ensure Timely Follow-Up
- Attend Compliance Hearings, And Hearing Administration And Follow-Up
- Prepare General Notices For Association As Required/Requested By Board
- Record Keeping And Storage
- Annual Corporation Filings
- General Correspondence
- Legal Liaison
Board/HOA Administration
- Attend Board Meetings And Prepare Minutes
- Prepare Management Status Reports And Provide To Board Prior To Meetings
- Prepare Meeting Agendas And Distribute According To Legal Requirements And Association Policy
- Annual Meeting Administration, Including Proxy Mailings And Collection
- Attend Annual Meetings And Prepare Minutes
- Administration Or Follow Up Needed From Board Or Annual Meetings
Other Services
- Insurance Liaison And Administration
- Website Maintenance and Administration
- Website Development
- Real Estate Transaction Administration
- And More!